How to add Bookwhen to your website
Bookwhen is a class and event booking system used widely by instructors and community groups, used by yoga and fitness instructors, workshop hosts, class teachers and community organisations. Here's how to put it on your own website, which embed option to pick, and what goes wrong.
Quick answer
Get the code from your Bookwhen schedule page settings, under the Embed or Integrations section. For most people the right choice is the inline schedule embed — shows your full class timetable on your page with booking attached to each slot. Paste it into a code or embed block on your site — not a plain text field — then place it beside your main call to action and test the whole flow on a phone before relying on it.
Bookwhen: which option to use
| Option | What it does |
|---|---|
| Inline schedule embed | Shows your full class timetable on your page with booking attached to each slot. |
| Single-course embed | Embeds only one course or class, which suits a dedicated page for that course. |
| Direct link | Your bookwhen.com/yourname URL for bios and social posts. |
Step-by-step
- 1
Find the code or link in your account
Bookwhen keeps this in your Bookwhen schedule page settings, under the Embed or Integrations section. Copy what you need before touching your website — most of the time people lose is spent hunting for the snippet, not installing it.
- 2
Pick the right option for the job
The table above is the decision. Inline schedule embed: Shows your full class timetable on your page with booking attached to each slot. Single-course embed: Embeds only one course or class, which suits a dedicated page for that course. Choosing before you paste saves rebuilding the section later.
- 3
Paste it into a code or embed block
This needs an HTML, code or embed block — not a plain text field, where the code will simply appear as text on your page. On Adviita, ask the AI editor to add an embed section and drop the code in. On WordPress use a Custom HTML block, on Squarespace a Code block (Business plan or above), and on Wix an Embed HTML element.
- 4
Put it where the decision happens
Booking is the action your site exists to produce, so this belongs above the fold, not below your gallery. A widget three scrolls down does a fraction of the work of the same widget beside your main call to action. Decide what the page is for, then place it at the point the visitor is deciding.
- 5
Check it on an actual phone
Most visitors to a small business website arrive on a phone, and embeds are where mobile layouts break. Open your live site on your own phone and confirm it loads, fits the screen without sideways scrolling, and does not push your contact button out of view. Third-party embeds are also the most common cause of a slow page, so if it noticeably delays loading, consider a plain link instead.
- 6
Test it end to end before you rely on it
Run through the whole flow yourself as a customer would — complete a real booking — and confirm what should happen actually happens. Broken embeds fail silently, and the first person to notice is usually a customer who has already given up.
Tips & best practices
- ▸The timetable embed is tall by nature. Give it a full section rather than a narrow column, and check it on a phone before publishing.
- ▸Bookwhen's ticket and class settings control what appears; a class with no available tickets simply will not show, which looks like a broken embed.
- ▸If you run recurring classes, set them up as a repeating schedule rather than individual events, or the embed becomes an unreadable wall of entries.
- ▸Re-test the embed after any change to your site, your plan, or the connected account — third-party widgets break quietly and nothing tells you.
Common questions
How do I put my Bookwhen timetable on my website?
+−
In Bookwhen, open your schedule settings and find the embed section. Copy the iframe code and paste it into a code or embed block on your site. You can embed your entire timetable or filter it down to a single course, which works better on a page about that specific class.
Can I embed just one class from Bookwhen?
+−
Yes. Bookwhen lets you generate an embed filtered to a specific course or class rather than your whole schedule. This is much better on a dedicated page — a visitor reading about your beginners' course should see that course's dates, not everything you run.
Do I need a developer to add Bookwhen to my site?
+−
No. Every option here is copy and paste into a code or embed block, which every mainstream website builder provides. The only genuine blocker is a builder or plan that does not allow custom code at all — Squarespace, for instance, requires a Business plan or above for code blocks.
Will adding Bookwhen slow down my website?
+−
Any third-party embed has some cost, because it loads code from another company's servers. One is usually unnoticeable; four or five on the same page is where small business sites become visibly slow. If page speed matters to you, prefer a plain link over a script wherever the option exists, and keep embeds to the pages that genuinely need them.